Medical Activity Manager

Key Responsibilities

Coordinating, assessing, and supervising the proper functioning of the medical activities (Maternity, Newborn Unit, Blood Bank, OT), according to MSF protocols, standards and procedures and through the correct compilation and analysis of medical data regarding patients’ health conditions.

Participating in the definition of annual planning and budget for the project and in the follow up of the programs / project. Supervising and ensuring that medical activities objectives under his/her responsibility are achieved, reporting to the technical referent any problem arising in the service

Checking all administrative procedures related to patients’ follow-up are carried out correctly and according to MSF procedures.

Ensuring an efficient pharmacy management and monitoring the rational use of them. In coordination with the project biomedical service supervising the appropriate use of medical devices and anticipating future needs. Preparing the medical orders needed to implement the medical activities under his/her responsibility, and identifying and reporting to the line manager, non-medical support needs (material, infrastructure, transport, etc.)

Coordinating and monitoring the daily working plan of the team under his/her responsibility (absent personnel, vacations, tracking leaves ...). Participating in shifts and replaces a doctor, if necessary

Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training, performance evaluation, development and internal communication) of the staff under his/her responsibility in order to improve staff capabilities and to ensure both the sizing and the amount of knowledge required

Participating in the monthly reports.

Support the project objective of improving the Ministry of Health‘s (MoH) overall healthcare services, with a focus on Maternal and Newborn care, at the Ministry of Health Dogra Hospital in Khyber District of Khyber Pakhtunkhwa province in Pakistan.

Participate in a joint training needs assessment for medical activities, supported by the Learning and Development (L&D) team, to finalize and implement the capacity-building plan for MoH/MSF medical staff. -This involves on-the-job training and coaching related to medical activities. Additionally, monitor and evaluate the implementation of the training plan, providing regular feedback and support to enhance staff performance.

Ensure compliance with MSF protocols and guidelines, as well as local regulations, in the provision of patient care and infection prevention and control measures.

Ensure the availability of medical supplies and equipment necessary for the provision of quality medical care, in collaboration with the logistics and medical supply teams.

Ensure maintenance of accurate and up-to-date records of medical activities, patient care, and training interventions, ensuring confidentiality and data protection.

Lead regular medical team meetings with all MSF departments/units and represent MSF with external stakeholders to ensure effective communication and coordination of medical activities.

Contribute to the development and implementation of quality improvement initiatives to enhance the delivery of medical care and patient outcomes by using Patient Centered Care approach.

Act as a focal point for medical-related issues, providing guidance and support to staff and promoting a positive working environment.

Actively participate in development and implementation of outreach programs as per the MSF Dogra Outreach Strategy and participate in maternal and child health campaigns.

Participate in advocating for improved maternal and child health policies and services.