Assistant Manager/ Deputy Manager- Administration

Job Summary:

The incumbent will be responsible for creating a suitable working environment by ensuring building premises and facilities that are always well maintained and manage staffs and vendors responsible for building management. The responsibility also includes identifying scopes to improve cost efficiency, develop and implement strategies for cost efficient processes and manage all security procedure, such as CCTV cameras and also ensure all facilities (i.e. Parking, Plumbing, Air conditioning, Lift, Fire ditection & protection system etc.) are fully functional and up to date.

Key Responsibilities:

Oversee the maintenance and repair of all building systems including electrical, plumbing, and structural components and ensure all the activities are performed based on building codes, safety regulations and other legal requirements.

Develop and implement preventive maintenance programs to minimize downtime and reduce repair costs.

Manage day-to-day operations of the facility, ensuring all systems are functioning efficiently and safely.

Oversee the provision of welfare services such as canteen, housekeeping, and recreational facilities.

Develop initiatives to enhance employee well-being and satisfaction related to facility services.

Plan and manage space allocations to meet the needs of various departments or tenants.

Ensure compliance with health and safety regulations and standards.

Implement emergency response procedures and conducting regular safety inspections.

Supervise and lead a team of office assistants, security guards, maintenance staffs, technicians, or contractors.

Oversee the preventive measures for building, fire & human safety.

Providing training, guidance, and professional development opportunities to team members.

Generating regular reports for senior management on facility performance, expenditures, and project status.

Identifying opportunities for process improvements and implementing best practices.